RFP shredding without the copy-paste
An RFP compliance matrix in the buyer’s own words
Upload the solicitation pack and Reqify shreds it into a compliance matrix: one row per requirement, copied word for word from the buyer’s document and checked against it, with the clause, page, category, and whether it is mandatory or rated.
- Word, PDF and Excel packs
- Every quote checked against the source
- Branded Excel export
- Addenda marked Added / Changed / Removed
Shredding an RFP by hand is slow, and the misses are expensive
A compliance matrix is the backbone of a bid: every requirement the buyer wrote, where it is, who owns the answer and where in the proposal it is answered. Building one usually means a person reading the whole pack — main document, attachments, pricing forms, Q&A — and pasting sentences into a spreadsheet one at a time.
The failure modes are familiar. A “shall” buried in an attachment is missed. A requirement gets paraphrased on the way in, and the response answers the paraphrase instead of what the buyer asked. An addendum changes three clauses and nobody can say which rows moved. A deadline is copied in the reader’s time zone instead of the buyer’s.
In a pass/fail evaluation, one missed mandatory requirement can disqualify an otherwise strong response. The matrix has to be complete, and it has to say exactly what the buyer said.
How Reqify builds the matrix
Click Read the RFP and Reqify reads the pack section by section. Every row’s requirement text is copied word for word from the buyer’s document and checked against the source before it enters the matrix; anything it can’t find in the source is thrown away, so the matrix never contains a requirement the buyer didn’t write. An obligation check runs alongside: sentences with shall, must or required are always listed.
Each row shows where it came from — AI (found by Reqify’s reading, quote verified), Rule (caught by the obligation check) or Manual (added by a person) — and clicking a row highlights the requirement in its surrounding text, with its clause and page, or sheet and cell for spreadsheets. Mandatory rows carry a marker until a person ticks Confirmed by a person.
Upload an addendum and re-read: requirements are marked Added, Changed or Removed, and the work your team has already done on them carries over. Key dates are kept in the RFP’s own time zone, with reminder emails 7, 2 and 1 day before each deadline.
What is in the matrix
Verbatim requirements
Copied word for word and checked against the buyer’s document. Nothing paraphrased, nothing invented.
Traced to the source
Clause and page — or sheet and cell — for every row. Click to see it highlighted in context.
Owned and tracked
Category, mandatory and rated (with points or weight when stated), status, owner, where it is answered, review stage, win theme and evidence.
Addenda handled
Re-read after an amendment and see what was added, changed or removed, with your existing work kept.
Deadlines in the buyer’s time zone
Key dates and submission rules from the RFP, shown in its own time zone on every device, with reminders.
Excel export
A branded workbook with every column plus a Key dates & rules sheet — ready to attach when the RFP asks for a compliance matrix.
From pack to matrix
- Step 1
Upload the pack
The RFP, attachments, pricing forms, addenda and published Q&A — Word, PDF or Excel.
- Step 2
Read the RFP
Reqify shreds the pack section by section and verifies every quote before it enters the matrix.
- Step 3
Confirm the mandatories
A person ticks each mandatory row as confirmed — a quick check that nothing essential was misread.
- Step 4
Assign and work it
Filter, search and bulk-assign owners, statuses and review stages. The proposal outline warns about any requirement no section answers.
- Step 5
Export
Download the branded Excel matrix, or carry the rows straight into drafting in the same bid.
Who uses it
- Bid and proposal managers who shred every incoming RFP
- Consultancies answering IT, software implementation and contact centre RFPs
- Firms answering public sector solicitations in Canada, the US and the UK
- US government bidders working from Section L instructions and Section M evaluation factors
- Delivery leads who want the requirements a contract was won on, word for word
Compliance matrix FAQ
What is an RFP compliance matrix?+
A table that lists every requirement in a solicitation — instructions, evaluation criteria, scope requirements, forms and certifications — with where each one appears, whether it is mandatory or scored, who owns the answer and where the proposal answers it. Many RFPs ask for one to be submitted with the response.
What does “RFP shredding” mean?+
Breaking an RFP down into its individual requirements, usually sentence by sentence, so each can be tracked and answered. Reqify shreds the pack automatically and checks every extracted requirement against the buyer’s text before it enters the matrix.
Does it handle US Section L and Section M?+
Yes — reading is tuned for public sector bids in Canada, the US and the UK, including US Section L and M. Instructions and evaluation criteria land in the matrix as their own categories, alongside scope requirements, forms and certifications, pricing and informational items.
What if the RFP is a spreadsheet?+
Excel packs are read too. Rows from a spreadsheet point to their sheet and cell instead of a page, and the buyer’s own Excel questionnaires can later be filled in place.
What happens when an addendum arrives?+
Upload it and re-read. Requirements are marked Added, Changed or Removed, the addendum can be acknowledged, and the owners, statuses and notes your team already set carry over.
What does it cost?+
Reading a bid is part of Reqify Bids. The first read uses 10 documents from your plan’s allowance and covers every later re-read, the proposal outline and the first drafts; it is refunded if the run fails. Bids is on Professional (1 active bid), Team (5) and Enterprise (unlimited).
See a finished compliance matrix
The free sample bid has a full matrix from a fictional contact-centre RFP, with every other tab of the bid filled in too.