Comparison
RFP software compared, for firms that write services proposals
Most RFP tools are excellent at what they were built for. The right one depends on what your bids look like: security questionnaires and short answers from a sales team, or long, scored services proposals from the people who will deliver the work. Here is an honest map.
- Checked on vendors’ own sites, 2 October 2026
- Published prices only
- Where Reqify isn’t the right fit, too
Start with what your bids actually look like
If most of your volume is security questionnaires, due-diligence questionnaires and short-answer RFPs handled by a sales or proposal team, look hardest at tools built around an answer library, portal filling and spreadsheet import and export. Several of the tools below are built for exactly that, at real scale.
If you are a consultancy, the weighting changes. The score sits in narrative sections — approach, methodology, team, plan — written against the buyer’s exact requirements and page limits. Every claim about your firm has to be provable. Pricing comes from your rate cards. And if you win, your own people deliver what the proposal promised, so the requirements need to survive the handover.
So the questions worth asking any vendor are: does it keep the buyer’s requirements word for word? Does every paragraph about us point to a source we approved? What happens when there is no source? Can it fill the buyer’s own forms? Where do prices come from? And what happens after we win?
Where Reqify fits — and where it doesn’t
Reqify Bids is built for consultancies answering services RFPs: IT and software implementation (including Microsoft Dynamics 365 partners), contact centre modernisation, management consulting and public sector work in Canada, the US and the UK. It reads the pack into a verbatim compliance matrix, drafts each section from your content library with a checked citation behind every paragraph, turns anything unsourced into an “SME needed” ask, fills the buyer’s Excel forms, prices from approved rate cards, and — on a win — drafts the Statement of Work and carries the requirements into delivery documents in the same project.
It is not the right tool if your main need is security-questionnaire automation or answering inside procurement portals: Reqify fills Excel forms only (Word, PDF and CSV forms are completed by hand) and doesn’t submit on your behalf. If that is your workload, the questionnaire-focused tools below are a better match.
On 2 October 2026 we didn’t find rate-card pricing, or turning a won bid into a Statement of Work and delivery documents in the same project, on any of the other vendors’ sites (QorusDocs does list SOWs as a document type). We may have missed something — the table describes what each vendor emphasises, not everything its product can do.
The tools side by side
Each vendor’s row paraphrases how it describes itself on its own website. Prices are only those published on the vendor’s pricing page.
| Tool | Built mainly for | What it emphasises | Published price (2 October 2026) |
|---|---|---|---|
| Reqify Bids | Consultancies writing services proposals — implementation, contact centre, management consulting and public sector (Canada, US, UK). | Verbatim compliance matrix with every quote checked; sections drafted from your library with a citation per paragraph and SME asks for gaps; the buyer’s Excel forms; pricing from rate cards; SOW and delivery documents after a win. | Professional $79/month (1 active bid). Team $149/month (5 seats, 5 active bids). Enterprise on request. |
| Loopio | Teams handling RFPs, security questionnaires and DDQs, from smaller sales-led teams to enterprise. | First drafts from an approved content library, with citations and confidence scores; projects started from a portal, Word, Excel or PDF. | Quote only. |
| Responsive (formerly RFPIO) | Enterprise sales and proposal teams answering RFPs, security questionnaires and buyer questions. | Requirements extracted into tables to analyse fit and compliance, with Excel export; structured first drafts; Word, Excel and PDF questionnaires imported and exported in their original format. | Emerging edition from $10,000; other editions quote only. |
| QorusDocs | Professional services, legal and AEC proposal teams, working inside Microsoft 365. | First drafts from approved answers, bios and case studies; requirement extraction and compliance tracking; branded Word and PowerPoint output; RFPs, SOWs, pitches and business cases. | Quote only. |
| AutoRFP.ai | RFPs, RFIs, DDQs and security questionnaires. | Every requirement identified on import, with a cited draft per requirement; large multi-tab Excel files filled and exported back to the original; portal answering through a Chrome extension. | Scale $899/month and Accelerate $1,299/month, billed yearly; Enterprise quote only. |
| Inventive.ai | Enterprise sales, solutions-engineering and proposal teams answering RFPs and security questionnaires. | AI agents that structure each question and draft narrative-style proposals; multi-tab Excel exported in the buyer’s format; Coupa, Ariba and Jaggaer portals. | From $10K a year (usage-based). |
| Arphie | Go-to-market teams: sales, sales engineering, security, proposal and investor relations. | Knowledge agents for first-draft answers to RFPs and questionnaires; Excel and Word imported and exported in place. | Not published. |
| Thalamus AI | Enterprise proposal teams. | RFP shredding and a compliance matrix built on upload, with addendum changes carried through; cited first drafts of the main proposal sections. | Quote only. |
Vendor rows are paraphrased from each vendor’s own website (home, product and pricing pages) as seen on 2 October 2026, and may have changed since. They describe what each vendor emphasises, not everything its product can do. Product names are trademarks of their owners; Reqify is not affiliated with any of them. Spotted something out of date? Tell us through the contact page and we’ll correct it.
What Reqify Bids does for a services proposal
Requirements word for word
Every requirement copied from the buyer’s document and checked against it before it enters the matrix. Addenda marked Added, Changed or Removed.
A citation behind every paragraph
Sections drafted from your approved library and the bid project; the buyer’s RFP is only ever used to say what is required.
Gaps become SME asks
Where no source supports a point, the draft says “SME needed:” — and Gold sign-off and the final export wait until it is answered.
The buyer’s Excel forms
Questionnaires and pricing forms filled in a copy of the buyer’s workbook, with formulas, dropdowns and formatting kept.
Prices from your rate cards
One approved pricing workbook is the only source of prices for the proposal, the buyer’s forms and the package.
The win carried into delivery
A Statement of Work whose clauses list the requirements they come from, and delivery documents that keep the buyer’s R-### numbers.
RFP software comparison FAQ
How did you put this comparison together?+
We read each vendor’s own home, product and pricing pages on 2 October 2026 and paraphrased how each describes itself. We only list prices a vendor publishes. Where we didn’t see a feature, we say nothing about it rather than claim it is missing.
Which RFP software is best for security questionnaires?+
Reqify isn’t built for security-questionnaire automation. Loopio, Responsive, AutoRFP.ai and Inventive all describe security questionnaires as a core use on their own sites, so start your shortlist there.
How much does RFP software cost?+
Of the vendors above, as of 2 October 2026: AutoRFP.ai publishes $899 and $1,299 a month billed yearly, Responsive’s Emerging edition starts from $10,000, Inventive starts from $10K a year, and Loopio, QorusDocs and Thalamus quote on request. Reqify Bids is included on Professional ($79 a month, 1 active bid) and Team ($149 a month, 5 seats and 5 active bids).
Does Reqify answer procurement portals or submit for us?+
No. Reqify fills Excel questionnaires and pricing forms in a copy of the buyer’s workbook and builds the submission package; you submit it. Word, PDF and CSV forms and online portals are completed by hand.
Can we try Reqify before uploading a real RFP?+
Yes. Every plan — the free trial included — can open a finished sample bid (a fictional utility’s contact-centre RFP) with every tab filled in. It is free and uses none of your documents.
See a finished bid before you decide
Open the sample — a fictional contact-centre RFP with every tab filled in — on any plan, free.